OneDrive Online Storage

  1. Accessing OneDrive
  2. Create a new file or folder
  3. Upload a file
  4. Share files or folders
  5. Managing files and folders
  6. Recycle Bin

 

1. Accessing OneDrive

You can access your OneDrive by logging into Outlook Web Access (Webmail) and clicking on the “OneDrive” link in the main menu in the top-right corner.

2. Create a new file or folder

Clicking the “New” button will give you the option to create Microsoft Office documents or a folder.

You can edit your document in Microsoft Office Online or you can choose to open it in Microsoft Office 2010 or 2013 if you have it installed. To do so, click on a document on the main “Documents” page to open it. When it opens, click the “Edit” menu at the top and then choose to open it in either the full version of Microsoft Office (if you have it installed) or in the Online version through the web browser.

3. Upload a file

If you already have a Microsoft Office document that you would like to store on your OneDrive or to share, you can click the “Upload” button and browse to the file on your computer or you can drag and drop the file from your computer directly on to the OneDrive “Documents” page.

4. Share files or folders

You can share files several different ways in OneDrive. One way is to check the box to the left of your file name in the “Documents” list (A) and then click the “Share” button. Type in the name of the person you would like to share the file with and then choose the type of access they should have from the drop-down menu, the options are “Can edit” and Can view.” When ready, click the “Share” button.

You can also share files by clicking the “…” button to the right of the file and then choose “Share” or you can do it while you have the file open, there will be a “Share” button in the top-right corner.

Lastly, you can share files directly from your email through OWA (Webmail). Click the “Insert” button in your email message and then choose “Attachments or OneDrive files.”

You can choose to send a file as an attachment or can share it through OneDrive. Just select the file and click the “Next” button in the top-left corner.

 

NOTE: By default, it sets the permission to “Can edit,” if you do not want the person to be able to modify the document, change this setting to “Can view.”

5. Managing files or folders

When you select a file or folder by clicking the checkbox to the left of it (A) and choose the “Manage” button, you are presented with several options.

Version History

You can go back and view previous versions of your files if you need to ever restore it back to an earlier version.

Download a Copy

You can quickly download a copy of a OneDrive file to your computer.

Shared With

This is a quick way to see who has access to a file or folder that you shared.

Delete

Deletes the current file or folder and moves it to the Recycle Bin.

6. Recycle Bin

If you delete a file or folder and would like to recover it, you can go into the “Recycle Bin” to do so. Just check the box next to the item you want to recover and then choose “Restore Selection.”

If you do not see the item in here, try clicking on the “Second-stage recycle bin” link at the bottom of your deleted items for more options.